Jul 07 2017

How to Decide When to Move an Agency to the Cloud

Local government IT leaders must weigh many factors in choosing whether to migrate work to the cloud or keep it on-premises.

It’s one of the most important decisions facing today’s agency data center chiefs: Should our IT team move specific workloads off-premises or keep everything here in our data center? 

As server virtualization continues to make it easier to move workloads to the cloud, agencies across the country are now migrating elements of IT to the cloud to reduce their data center footprint, notes 451 Research Director Peter Christy in a recent survey report from Uptime Institute.

Texas’ Department of Information Resources (DIR), for example, is capitalizing on the hybrid cloud model to provide an innovative IT services marketplace. Meanwhile, Arizona has implemented a cloud-first policy and is looking to employ a private cloud environment to bolster infrastructure capabilities.

Yet as more local agencies investigate cloud environments with an eye toward boosting efficiency and cutting costs, many are also discovering that making the right choices can be complex. Today’s market offers multiple options for where and how to run workloads. The reality is that certain workloads are better suited to on-premises environments while others can run more productively in the cloud

“It’s an architectural shift,” says Bobby Patrick, chief marketing officer for HPE Cloud at Hewlett Packard Enterprise. “Whether on- or off-premises, you’re trying to create an IT environment with a significantly lower operating cost structure and significantly higher development and power. If you don’t accomplish that, then you’re not successful, regardless of what technology you use.”

The Advantages of Moving an Agency to the Cloud 

Today, it has become relatively easy to move workloads to cloud providers that guarantee acceptable performance at attractive price points.

“With the cloud, there are lots of benefits — the primary one being the ability to scale the service up and down as needed quickly, assuming the application can be scaled dynamically,” says Mike Fratto, principal analyst for enterprise network systems at Current Analysis. “Also, agencies can get more cost-effective uptime and a lower time to recovery if a failure occurs, assuming the service has adequate features and the customer takes advantage of them.”

All organizations can benefit in some way by moving workloads to the cloud, adds Lori MacVittie, principal technical expert at F5 Networks.

“Whether it’s sending commoditized business operations to Software as a Service or a small business putting its web presence in the cloud or taking advantage of Office 365 and storing files in the cloud, there are definitely workloads that are more cost-effective in the cloud than on-premises in every organization,” MacVittie says.

Public Cloud Vs. Private Cloud

Over time, the cloud has split into two distinct models: public and private.

The public cloud made life easier by placing the cloud provider in charge of most essential operations, such as management and maintenance. A number of organizations have also been drawn into the public cloud by the fact that they can use the approach to reduce lead times in certain areas, such as testing and deployment of new products.

Nevertheless, many organizations continue to view public cloud providers with skepticism, believing that the model introduces new intrusion, privacy, control and compliance challenges (despite the fact that security breaches of public clouds have been relatively rare).

The on-premises style private cloud model has dispelled most of these misgivings, because it can reside on an organization’s own intranet or at a hosted data center behind a firewall. Unlike multitenant public clouds, which deliver services to many organizations, a private cloud is dedicated to a single organization.

“Organizations can build a private cloud that is every bit as robust and capable as a public cloud service,” Fratto says.

Private clouds appeal to many organizations that already have fully built-out data centers because they can continue using their existing infrastructure. But that private cloud also means the IT team must continue to handle management responsibilities, maintenance and systems updates — all of which cost time and money. Some other expenses to consider are necessary outlays for virtualization, cloud software and cloud management tools

“One way to look at on-premises versus off-premises is like this: Public clouds, off-premises, give a lot of convenience, but you sacrifice a lot of control. Private clouds give a lot of control, but you don’t quite have as much convenience,” Patrick says.  

Do Your Research Before Migrating 

Deciding whether to keep a specific workload on-premises or to move it to the cloud requires a good deal of study and planning.   “Thus far, the bulk of workloads moved off-premises have been commoditized business operations and collaboration to SaaS offerings,” says Lori MacVittie, principal technical expert at F5 Networks. “Sales force automation, customer relationship management, marketing operations and office productivity are now largely provided by SaaS for both large and small organizations.”

Behind such applications are a collection of temporary and stand-alone web applications that have little integration or real-time communication with apps still in the data center, MacVittie notes. “Additionally, image processing and Big Data analytics are often shifted to the cloud to take advantage of periodic bulk processing that can be more efficient, and faster, in a cloud environment with plenty of compute available.”

Cost savings and ease of use tend to drive public cloud deployments. Moving to the cloud offloads not only capital expenditures, but some operational expenses, she points out. Plus, if an app consumes valuable bandwidth, migrating it to a cloud service can make the difference in moving ahead with a costly network upgrade, MacVittie says.

Scalability is another advantage. On-premises, the ability to scale on the fly requires an upfront investment in compute power that the organizations must cover whether the systems get used or not. “Off-premises, the cost of such idle resources is negligible,” MacVittie says.


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