The cost of a mobile device initiative skyrockets quickly if a sound strategy is not in place from the moment that initiative is implemented. For this reason, many local governments are putting bring-your-own-device (BYOD) programs in place. While this can help offset the cost of hardware, there are many other financial considerations that must be made.
This brief excerpt from the CDW•G whitepaper Mobile Strategies for Government describes an overview of the cost of mobility:
Minutes and data plans: Large organizations can negotiate pooled-minute deals with carriers based on use estimates, then monitor each device’s usage and adjust individuals’ minutes. Others reimburse or pay for one device only, even though some users carry multiple devices. One solution for multiple data plans is to require the use of Wi-Fi hotspot devices. Some phones have built-in hotspots for connecting multiple wireless devices, but they burn through battery recharges quickly.
Device prices: Governments can either institute BYOD policies or create a catalog of approved devices that they will pay for.
Software licenses: Software license costs can balloon when installed on two or three devices per user. Negotiate concurrent-use licenses or limit instances for each user.
BYOD is by no means a silver bullet, but it can be an effective strategy for keeping mobile costs down. It is also wise to explore cloud-based solutions as a means for employees to access data. Telework and cloud programs frequently overlap on mobile strategy, so it’s important to consider the big picture as you decide what your mobile future looks like.
For more information on choosing a carrier or a device, tips on planning a BYOD program and advice on keeping the operation secure, download the Mobile Strategies for Government whitepaper.